Minutes of the Oak Island Art Guild
Mary Beth Livers called the August 9, 2019 meeting of The Oak Island Art Guild to order at 9:05 AM in the Oak Island Rec Center. A quorum was present.
Minutes of the July meeting were approved.
1. Treasurer: see attached report
2. Arts by the Shore
The brochure has been prepared. A sign-up sheet for volunteers will be ready for the September
meeting. The awards for the winners of Arts by the Shore are to be as follows:
Ribbons will be given for first, second-and-third places in each of 13 entry categories
Cash awards of $100, $75 and $50 will be given for First, Second-and-Third places respectively in
2D and 3D categories
Best of show will be awarded $250
Sunny Young Memorial winner will receive $100
Young Artist winner will receive $100
Peoples’ Choice winner receives no money
3. Nominating Committee presented the following slate of officers:
President- Kim Kirk
Vice-President- Barbara Pleasants
Treasurer- Lisa Pritchard
Secretary- Sally Buchanan
4. Oak Island Art Guild Brochure is ready to be printed and Vistaprint, the least expensive bidder, will be used.
5. Christmas lunch will be Friday December 13, 2019: Maggie Szott will investigate having the lunch catered.
6. Program September 13, 2019 will be presented by Roger Tatum.
October 18, 2019 will be presented by Joanne Geisel. Note date change to accommodate Joanne’s schedule.
7. Arts and Crafts Festival
1. There will be a meeting of volunteers on August 14, 2019 in the Salt Marsh Room of the Rec. Center. Volunteers are still needed during the festival as “Craft Cops” and for the Hospitality tent. A volunteer is needed to make directory signs to place at each entrance. Note that OIAG members who have volunteered to help with the festival will be allowed to hang their work in the OIAG tent.
2. There are 140 vendors with all paperwork in order.
3. OIAG has purchased four carts for vendors to use to transport their wares and we are still seeking strong volunteers to help them.
4. Snacks for the meeting were provided by Harriette Seekings and Maggie Szott.
The meeting was adjourned at 9:58 AM.
Respectively submitted by Sally Buchanan, acting secretary
Oak Island Art Guild
Minutes of the June 14, 2019 Meeting
Call to Order: Mary Beth Livers called to order a meeting of The Oak Island Art Guild at The Oak Island Rec Center on June 14, 2019 at 9:04 AM.
Approval of minutes: May minutes were approved.
Treasurer: The proposed budget is attached. Arts by the Shore was discussed. The committee recommended seeking sponsors to increase monetary prizes for winners with the expectation that increased marketing will increase the number and quality of applicants. Based on a review of historical data and the recent decline in number of entries, the committee recommended increasing the first-place award to $100 with only ribbons given for the second-and-third place winners. A suggestion from the floor was to award $50, $25 and $15 for first, second and third places respectively. Presently the awards are $50 for first place and only ribbons for second-and-third places . The committee believes that the change is needed to keep Arts by the Shore compatible with other art shows in the area. Arts by the Shore has never generated income.
Arts and Crafts Festival:
Penny Prettyman reported that the number of available spaces has been increased by 8 to a total of 148. Some spaces are still available, but it is still early. She remains concerned about procuring more food vendors. There is a new policy of prohibiting driving on the field which could prove inconvenient to vendors. Mary Beth Livers reported that the Brunswick County Chamber of Commerce contacted her to promote the Arts and Crafts Festival in their “Visit NC” program.
Ocean Trails: Pam Crusan invited members to join her on Tuesday at 10 AM for arts and crafts at Ocean Trails.
Workshops: Bonnie Pendergast announced that next month’s workshop would be presented by Katie O’Neil. Participants need to bring an 8” clay pot. Bonnie introduced Allie Hull who presented the workshop in Alcohol Ink.
Announcement: Brunswick Arts Council annual meeting will be at the Sound House in Shallotte on June 25 4:30-6:30 PM.
Refreshments for Workshop: provided by Sally Buchanan and Harriett Seekins.
Adjournment: Meeting was adjourned at 9:35 am.
Oak Island Art Guild
Meeting May 10, 2019 Minutes
Oak Island Rec Center
By Bev Wilczek
Call to order
A meeting of The Oak Island Art Guild was held at The Oak Island Rec Center on May 10, at 9:04. Attendees : 14
Approval of minutes: March and April minutes were approved.
Reports: Treasurer : $17,252.98
Arts by the Shore: Barb is working on the flier and would like to get it out by June. She would like to set a meeting for next week to finish things up. She and JoAnn Staat are ordering ribbons for the next 3 years to save a step in the future.
Arts and Crafts Festival: Penny has lots of vendors and some food, funnel cake, cotton candy, popcorn and some drinks.
Audit: Brunswick Art Council Rep
Grants: Bonnie motioned that we take a break form the grassroots grant of $1200 for 1 year. The grant has restrictions we struggle to fulfill. We can explore other grants during that time. No vote was held as there was not a quorum.
Hanging Committee//Exhibits Penny is proofing the brochure and Dick hopes to have it printed by June.
Internal Communications/ Email Distribution:
Nominating Committee: Barb will chair, with Bev and one other as committee, duties to be finding officers for 2020. There will be a slate presentation in Sept, and vote in Oct, with installation in January.
Programs/Workshops: Bonnie motioned that we make a change to our workshops. Maybe offer a longer program, all day or a 2 day class, possibly charging a fee. Also maybe increasing the payment to instructors and possibly widening our geographical search area. No vote was taken as there was no quorum.
Bonnie has Allie Hull and alcohol ink is scheduled for the June workshop that will require pre- registration because of the popularity. She also shared a list of workshops by the Artiste Fine
Public Relations/External Communications;
Refreshments for Workshops: Provided by Harriet Seekins and Lisa Prechard.
Scholarships: Kim has found a deserving student (the name of whom is secret) to receive the $500 per semester scholarship, and will be announced next week and will be posted on our website.
Youth Art Program: Bob shared his experience teaching one of the classes, he enjoyed all
aspects of the kids and encouraged members to participate in next years program. He was asked to lead another print making class for the Rec Center over the summer and he agreed.
Adjournment: Mary Beth adjourned at 9:55.
Bonnie introduced today's workshop with Kim Kirk, Impressionistic collage painting.
Secretary Date of approval
Executive Committee Meeting May 9, 2019 Minutes
An executive board meeting was held May 9 at 11:00 at the Oak Island
Rec Center. Attendees : Mary Beth Livers Bev Wilczek Lisa Prechard
Barb Pleasants Kim Kirk Penny Prettyman Bonnie Pendergast Joyce Grazetti
Meeting to cover:
Grassroots Grant money
Arts by the Shore Brochure
GRANT: Bonnie suggested we not apply for the grant money for a year. Take a year off to get organized and try things on our own. Lisa said we have the funds to do this. Mary Beth said there were other grants available also, could we use grant money to put another piece of art (like the turtle) into our community.
OFFICERS: Bev suggested that the VP should have the responsibilities of Nominating
Committee Chair. Committee will be responsible for getting new membership, getting by-laws and other officers and committee chairs their duties and responsibility notebooks. We will slate officers by Sept. and vote in Oct. with installation in Jan.
ABTS BROCHURE: This will be our 25th annual Arts by the Shore. There was discussion about changing the drop off times, but it was decided to leave it from 2-6 on Thursday Oct 31. Viewing hours will be Friday Nov 1 1-6, Sat. Nov 2 9-2 Reception and awards Sun. Nov 3 2-4
Mary Beth will put on tomorrows agenda to discuss having longer workshops occasionally, Maybe all day or 2 day workshops and possibly charging a small fee.
We also discussed the Youth Art Program, we have some left over supplies that can be used next year or if we should need them before that. Penny suggested that we have something in writing between the Rec Center and OIAG on the program
Bev Wilczek Secretary
Oak Island Art Guild
Meeting April 12, 2019 Minutes
Oak Island Rec Center
By Bev Wilczek
Meeting was called to order by Mary Beth Livers at 9:09.
21 attendees signed in.
Treasury Reported by Lisa Prichard
Beginning balance $15,522.98
Ending balance $16,022.98
Arts by the Shore: Hanging Committee: Richard Staat mentioned we need to check on getting our screens.
Youth Art Camp April 21-26
Mary Beth asked for volunteers. We have plenty of supplies for most projects.
Programs already lined up are: Print making, painting without a brush and abstract mask making.
Arts & Crafts Festival: We have 51 venders so far. Some are concerned with the construction and closeness of the water park being installed at the city buildings. More discussion later.
Membership: Dick Staat talked about the the new brochures he printed. They were passed around and asked for input from members. There were some minor changes made. Barbara Pleasance shared quotes on publishing the brochure.
Seaway Printing 500- $350 1000- $807
Cape Fear printing 500- $350 1000- $400
Mary Beth will get quotes from Vistaprint
It was decided to print 1000 on card stock, and printing will be decided later.
Programs/Workshops: Bonnie Pendergast reported that Allie Hull will give a workshop on alcohol ink. You can get a stater kit on Amazon for about $20. Bonnie is still working on May workshop on watercolor. Today’s program is on Drawing the human form, line shape and value, with Diane Sloane.
Refreshments for workshops
May - Lisa Prichard and Harriett Seekins
June- Harriett Seekins and Sally Buchanan
July- Mine Huser
August- Terry Ganey
October- Beverly Wilczek
New Business Mary Beth told us about the Associated Artists of Southport 2019 Regional art show, held on June 24 - July 13. Entry fee is $35 for members and $45 for guests, for 2 entrees.
Oak Island Art Guild
Meeting March 8, 2019 Minutes
Oak Island Rec Center
By Bev Wilczek
Meeting was called to order at 9 a.m. by Mary Beth Livers, President, with 15 present.
Last months minutes were approved. Dick Staat, 1st Lisa Prichard 2nd, motion carried.
Treasure announced 43 members have paid dues for this year. There is $15,522.98 in the checking account.
Lisa also announced the Waterway Art Association is having their 28th Annual Spring Show and Sale April 29-May 3, 2019, a poster will be posted in the rec center.
Mary Beth mentioned that there are other up coming shows listed on our website.
Arts by the Shore, The show will be held Nov 1-3 2019. Barb Pleasants asked the members to consider changes to the ABTS brochure. The proposed changes would include preregistration would increase from $10 to $15 and from $15 to $20 for late registration, for 3 entries. Artwork check in would be October 31st from 2-6 p.m.
In the category section Barb proposed changing “Constructive Design” to 3 Dimensional, Clay to Pottery, Fiber to Fiber Arts/Quilts, Wood to Wood Carving/ Woodworking, and Craft to Basketry and Silversmith.
Barb also asked that the judging time be changed to Friday at 9a.m.-12p.m. In place of the 8a.m. that it is now. This would give the judge more time to arrive. Show hours would change to Friday Nov. 1, 1-6 p.m., Saturday Nov. 2, 9 a.m.-2p.m. and Reception and awards Sunday Nov. 3rd 2-4 p.m.
Mary Beth motioned that we accept the increase in registration fees and change the judging time from 8 a.m. to 9 a.m. Deb McGenty 1st, Judy Louis 2nd.
Penny Prettyman suggested we run the preposed changes by Joyce Grazetti.
Arts and Crafts Festival, Penny Prettyman announced that a good number of booths have been rented, making $1,120 so far.
Southport Youth Workshop April 22-26, we need volunteers. Bev Wilczek said she could do one on April 24 or 25, she will pick a project later.
Ocean Trails, we will continue to call it the Ocean Trails Project even though the name of the facility has changed to The Southport Rehabilitation Center.
Pam reminded us that she needs volunteers for this months activity March 19th and every month on the 3rd Tuesday. This month they will make paper plate butterflies.
Programs/Workshops, today’s workshop is Pastels with Janet Johnson, next month will be making paper. The artist works with paper and fiber.
Dick Staat will have a mock-up of the new brochure next meeting.
JoAnn Staat announced Brunswick County International Festival set for Sunday March 10th at 2:30 at the Odell Williamson Auditorium. There will be a poster contest, venders and food and drinks.
Meeting was adjourned and Bonnie Pendergast introduced Janet Johnson and her workshop on pastels.
OAK ISLAND ART GUILD
MEETING FEBRUARY 8, 2019 MINUTES
By JoAnn Staat
Meeting was called to order at 9 a.m. by Mari Beth Livers, President.
Request that minutes from last meeting was read and ok’d… First by Maggie and second by Barbara.
Treasurer announced that 2019 dues were due in the amount of $15 per person
Announcement that Sally Buchanan was the new OIAG secretary.
$1200 was received from Brunswick County Art Council for OIAG grassroot application. This funds workshops and also the Southport Youth workshop.
Southport Youth workshop will be held 9 to 12 a.m. April 22 to April 26 for ages 6 to 13 yrs. The workshop needs teachers. Each student is charged 35.
JoAnn Staat announced that Brunswick County Arts Council celebrating their 38 years anniversary was holding a fun “I love the 80’s” this evening at Check Six Brewery, 5130 Southport Supply Rad, Southport, NC from 6pm to 9 pm. DJ is Lisa Snow spinning favorite tapes, food truck on premises, raffles and costume contest.
Arts by the Shore (art show) is headed up by Barb Pleasant…..Sandy Nelson has been contacted to be the judge (she had to cancel last year) so hopefully she can do it this year.
Festival is on the website… Penny Prettyman said 12 or 13 signups already.
AAS Spring Show is now taking applications. Joyce Grazetti said you can go to their website to apply.
Ocean Trail Rehab center has been renamed ‘Southport Rehabilitation Center’…. Pam said that every 3rd Tuesday 10am to noon the artists go to the center and work with the patients creating art….They need volunteers to help.
OIAG workshops need to have people sign up to bring snacks….also ideas for the Christmas Luncheon….
Brochures…anyone who has OIAG brochures please bring to next meeting in March. The guild will need new brochures and Dick Staat has offered to update them. Cape Fear Print Works gave an estimate of 500 for $300 … 1000 for $375 Seaway Printing 500 for $387 …. 1000 $807…
Workshop leader Joseph Bardonia was introduced giving his oil and acrylic workshop.
OAK ISLAND ART GUILD
MINUTES…JANUARY 11, 2019 MEETING
January 11, 2019
Meeting was called to order by President Mary Beth Livers,
With 29 Present.
Election of Officers
President Mary Beth Livers
Vice President Barbara Pleasants
Secretary Beverly Wilczek
Treasurer Lisa Prichard
Motion was made by Joyce Grazetti and seconded by Phyllis Riley
Mary Beth asked for volunteers for committees.
Arts By The Shore Chair gap assisted by Barbra Pleasants
Art for Schools Chair Amelia Flavin
Arts & Crafts Festival Chair Mary Beth Livers assisted by Penny Prettyman
Audit Chair Lisa Prichard assisted by Penny Prettyman
And Barbra Pleasants
Brunswick Art Council Rep Chair Mary Beth Livers
Christmas Luncheon Chair Maggie Szott
Grants Chair Mary Beth Livers- needs apprentice
Hanging Committee Chair Richard Staat
Internal Communications Chair Cecilia Kohl
Ocean Trails Chair Pam Crusan
Nominating Chair Barbra Pleasants
Membership Chair Lisa Prichard
Program/Workshops Chair Bonnie Pendergast (Jan-June)
Public Relations Chair Sally Bucanan
Refreshments Chair Maggie Szott
Scholarships Chair Deb McGinty assisted by Kim Kirk and Pren Halladay
Webmaster Chair Mary Beth Livers
New officers will be given notebooks to aid in their respective offices.
Penny Prettyman mentioned that we need more participation from members on our committees.
Finding a chair for the Arts by the Shore will be put on the back burner for now.
Bonnie Pendergast will not be program chairman after June and will need someone to take over the Committee.
Bonnie started the workshop with words of caution, the workshop-Pouring for Fun- Will be messy.
Meeting was adjourned and Paula Cline was introduced to give her Pouring workshop.
By Beverly Wilczek, Secretary