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Minutes of the Oak Island Art Guild

October 10, 2014 


Jenna Fontaine, President, called the meeting to order at 9:00 am. Jenna reminded everyone to sign in at the door.


The minutes were approved as presented on OIAG Website.


Treasurer Report:

Penny Prettyman gave the Treasurer’s report (see complete report). Beginning balance = $5,859.14; ending balance = $5,399.97 [income $190.00; expenses = $649.17].


Penny informed the group that a CD was coming due soon. It was requested that Penny ask about the terms and make a decision.




ARTS BY THE SHORE will take place at the Oak Island Recreation Center in November. The check in date and time for artwork is Thursday, November 20, 12 noon – 6 pm. The show hours are Friday, November 21, 12 noon - 8 pm, and Saturday, November 22, 9 am – 2 pm.


The Reception will be held on Sunday, November 23, 2 – 4 pm. Jenna asked for volunteers to help with “check-ins,” set-up, and hanging on Thursday and for help with desserts for the Reception on Sunday.


Applications fees: $10 for 3 pieces before the event and $15 the day of the event. The application forms and checks can be turned in to Billie at the Recreation Center or mailed to Penny.


This is the Guild’s event for the month of November and therefore there will be no Guild business meeting.


The ARTS & CRAFTS FESTIVAL committee will be meeting to assess this year’s event. It seems to have been very successful. Any comments from the membership are welcome.


Jane Martin is collecting art supplies for Town Creek Elementary School. Jane's effort is voluntary and is distinguished from the Art Guild's established program, ART SUPPLIES FOR THE SCHOOLS, which is being handled by Roger Tatum this year. There is an agreement with Cheap Joe’s (middle and high schools) and Blick (elementary schools) that allows the selected school art teachers to order from the catalogs. The Guild donates $1,000 and Cheap Joe’s and Blick give $250. The teacher and school are rotated each year.


GRANTS: The Guild received $1,000 from the Brunswick Arts Council this year. When the fiscal year is over (June 2015) BAC has given notice that stricter criteria demonstrating “growth” will be applied. An ad hoc committee will be formed in January to determine what the guild will do about a grant.


HISTORIAN: Jane Martin brought the scrapebook for the members to look at as well as some extra photos for anyone who wants them.




CHRISTMAS LUNCHEON: The luncheon will be held at the Recreation Center on Friday, Dec. 12, starting at noon. Those attending are asked to bring a main dish/dessert to share. We need volunteers to help coordinate the food and the poinsettas for the table and with set up and clean up.

Emails will be sent to the membership and you will be asked to RSVP.


A NOMINATION COMMITTEE needs to be extablished. Three people are needed to select a slate of officers for next year.


That being the end of all business, the meeting was adjourned at 9:35 pm.


Dot Moore introduced the workshop leader Sidney Godwin whose subject for the day is drawing.


Respectfully submitted, 

Toni Marie Clifton


Minutes of the Oak Island Art Guild

September 12, 2014

The meeting was called to order at 9:05 by Vice President Dr. Sylvia Beck.
There were no corrections or additions to the minutes and they stand approved as posted.

The Treasurer gave a report (attached) and it was placed on file.

Arts & Craft Show
Linda Drye and Penny Prettyman gave a report on the Arts & Crafts Festival. There were no major problems. Sylvia gave a report on the food vendors. Volunteers are needed for next year. A follow-up meeting will be held at the Seniors’ building on Oct. 17 at 2:00PM.

Brunswick Arts Council
Cultural Arts Days at Odell Williamson Auditorium  on Sept. 27 from 2 to 4.  Grade school students will participate in a poster contest.

BAC will be receiving entries for the 14 Annual Fall Exhibition Oct. 2 at Sunset River Marketplace. The show will be Oct.6 thru Oct. 14,

Please mention BAC at Chills’ in  Shallotte on Oct. 22. BAC will give 10% off the price on your order.

New Business
Dot Moore made the motion to purchase an art easel to be used for workshops. Sylvia Beck amended the motion to state that the easel must not cost more $100.The motion was seconded by Linda Drye and the membership approved. Dick Staat will select and buy the easel.

Peace Day will be held on Sept. 21 from 2 to 4. If anyone would like to volunteer to make doves please call Jenna Fontaine. 3 people are needed. 

Town Creek Elementary School needs art supplies. OIAG will not contribute to the effort because it has its own Art Supplies for Schools program but members may contribute supplies as they see fit. The contact person is member Jane Martin.

Penny asked if multiple e-mails on the same subject are a bother to anyone. The response was mixed.
She is also trying to set an interactive page on our web site for people who have a question, problem, or need support.
The meeting was adjoined at 9:35.

Respectfully Submitted,

Joyce Grazetti

Our workshop instructor for September was Phil Meade.

 Minutes of the Oak Island Art Guild
August 8, 2014

The meeting was called to order at 9:05 by President Jenna Fontaine.  Jenna asked for a volunteer to serve as today’s secretary since no one has volunteered to be our permanent secretary. The guild is a 501 (03) non—profit organization which means that IRS regulations require that we keep minutes of as well as attendance at each meeting.  When no one responded to Jenna’s request she appointed Jane Martin.
Treasurer Penny Prettyman reported that as of July 31, 2014 our checking balance is $5,883.11. Her report is on file.

Two representatives from the Bellamy Museum in Wilmington came with an invitation to enter a contest the museum is sponsoring for area artists. It is for emerging artists with no more than five years experience in the medium they choose for their entry.  There will be unlimited access to the mansion for inspiration for those paying the entry fee if they want to enter the contest or if they just want the unlimited access to the mansion.  The fees are $20 for adults and $10 for students.  For application and prospectus:

The annual OIAG Arts and Craft Festival  will be from 9 to 4 on August 30 on the soccer field behind Middleton Park and Town Hall.  Chairman Linda Drye reminded us that OIAG arts and crafts vendors, including members selling artwork in the OIAG tents, must have a NC Sales & Use tax account number and that it is possible to get a seasonal one. She asked for volunteers to put out flyers advertising the event. Thus far of the 140 spaces for vendors 126 have been taken.  She needs to know how many members will need to hang their work so that she can have enough display screens.

Dick Staat would like to have two more volunteers for his crew.  Jan Boland also needs two more volunteers to take a morning or afternoon shift in our tent.

Arts by the Shore needs are on hold until our September meeting. 
The grassroots NC Arts Council grant application is due in September. Jenna expects to complete it by then.

Bonnie Pendergast, Brunswick Arts Council representative, asked for volunteers for the Sunset River Market Show on October 8 and 9.  There will be two shifts per day: 10-1 and 1-3.  A reception will be held from 5 to 7 pm on the 9.

The new Cultural Arts Center in Leland is looking for teachers.
Phil Meade will conduct our September workshop.

Business completed, Jenna adjourned the meeting for refreshments and a short break before beginning today’s workshop.

Dot Moore introduced today’s artist , Eloise Randolph, who titled her water media workshop “Authenticity of Feelings, Ideas and Presentation.”  There were so many enthusiastic participants more tables had to be put up, as many as the room would hold.

Jane Martin, Acting Secretary

 Minutes of the Oak Island Art Guild

 July 11, 2014

Jenna Fontaine, president of the guild, opened the meeting at 9 o’clock.

Corrections were made to the June minutes by treasurer, Penny Prettyman.  Correction concerned additional $160 to subtract from total of June balance. The treasurer also gave a report on current status of moneys. Dumay Gorham was paid $3000 for the Sea Turtle Sculpture.Today’s total is $5,351.58 (complete reports: May 31, 2014, amended; June 30, 2014).

Committee reports follow.
      Arts and Crafts Festival:  Meeting of Festival committee is to be July 31 at the Senior Center.

      Arts by the Shore:  Jenna says Jill Brown will be judge for the Fall show at the Recreation Center.

      Grants: Jenna says she is working on it and it is due September 1st.

      Workshops/programs:  Don Baker for July 11, followed by Eloise Randolph and Phil Meade

      Ad hoc Sea Turtle Sculpture Committee: Joyce Grazetti gave an update. The sculptor, Dumay Gorham, signed the OIAG agreement and has ordered the copper supplies.

Jenna reports that we need a permanent secretary.  We also need to have two additional people to help set-up and provide refreshments the months of September and October. Contact Shirley Love.

Dot Moore read the group information about Don Baker’s art background. Don arrived and the workshop began. A new way to use vellum paper for art projects was presented. This was a well attended class and was a lot of fun.

Respectfully submitted,
Sue Ernest, Acting Secretary

 Minutes of the Oak Island Art Guild

 June 13, 2014

Welcome was given to new members and visitors by Jenna Fontaine, president.

Approval of minutes of last meeting is postponed because the web site is down.

The treasurer reports we have had craft show entry money and dues money. We have bought a tent that two people can easily put up; it does not have sides but they can be added. It does have wheels. We have a balance of $7,887.47 of which $3,635 is from booth rentals for Labor Day Festival. (Full Report)

Arts & Crafts Festival applications received thus far: 57 craft booths, 6 food booths, 2 nonprofits, for a total of 83 spaces of the 140 available. Many people wait until the last minute but by the August meeting vendor sites may be somewhat settled.  Discussion was also had about how vendors were juried for inclusion in the sale.

Please think about your raffle donation for the OIAG tent.  Spaces are marked on Thursday and Dick Staat says our tent will go up early Saturday morning. He has a neighbor with a truck who can help with setups.

All OIAG Arts & Crafts Festival vendors must have a NC Sales & Use Tax account. The vendor manager must keep a log of the numbers in case the NC DOR asks for them. Penny told us again how to go on line for information.

Jenna will be the Arts by the Shore chair and  reports that the judge will be Jill Brown.

Jon Tait is leaving the BAC. Sitting at Sunset River during Fall Art Show & Sale is being requested. Dates will be October 8th and 9th from 10-3 p.m . Call JoAnn Staat to volunteer. A motion was made by Joyce Grazetti and approved by the membership that OIAG will lend screens and black covers to BAC. Any damages will be covered by BAC.

Regarding our giving a scholarship to a student at South Brunswick High School, Bonnie Pendergast reported that Katelyn Auger is the OIAG scholarship recipient.  Ms. Auger has already begun entry to School of Design at North Carolina State. JoAnn Staat also presented an award from BAC. Bonnie said no OIAG representative was present for the awards ceremony and no photo op was achieved.  Pat Lyles, an art teacher, did the presentation. We need to check the Scholarship Guidelines and add that OIAG should make its own presentation and be sure to get some publicity (and a photograph) from it.

Joyce Grazetti  gave additional information about our future turtle statue. It has received approval from the Parks and Rec advisory board and city council. It will be the first piece of public art in Oak Island; the turtle size is about 4 ‘ x 5’.

Dot Moore introduced Rusty Hughes who was the speaker/teacher leader for the program on batik. It was a program that received a lot of interest.

Sue Ernest, Acting Secretary

  Meeting of the Oak Island Art Guild
May 9, 2014

The meeting was called to at 9 am by President Jenna Fontaine. There were no corrections or additions to the minutes and they stand approved as posted. Jenna announced that Jean McKitrick had resigned as secretary.

The Treasurer gave a report (full report) and it was placed on file.

Arts & Craft Festival
56 venders have signed up along with 6 food venders. 71 out of 140 spaces are filled.

Arts by the Shore
Joyce Grazetti made a motion to increase fees for registrations received on the day of take-in to $15. The motion was seconded by Sylvia Beck, voted on, and passed.

Joyce will ask Jill Brown to judge the show on Nov. 21.

Jenna will write the report for the BAC grant which is due May 15.

Jane Martin brought the OIAG scrapbook to the meeting.

1st Crawl Festival, May 17, Soccer Field, 10 am - 2 pm

OIAG will have a booth, distribute brochures, and sell artwork.
Penny Prettyman has made little hatching turtles and turtle coasters to sell. 
A discussion was held about the difficulty of putting up the heavy OIAG tent. Two people had agreed to help but no longer seem to be available. Sylvia Beck offered her smaller, lighter weight one. Ortrud Tyler suggested that we pay someone to do the job. Ortrud will e-mail Penny about a handyman that may be able to do it. 

The June workshop instructor will be Eloise Randolph.

There being no further business the meeting was adjourned.

Program Chair Dot Moore introduced instructor Ortrud Tyler showing how to paint with palette knives.
A reminder was given to clean any paint spills and to not use the sinks to clean brushes.

Respectfully submitted,
Joyce Grazetti, Acting Secretary


 Meeting of the Oak Island Art Guild
April 11, 2014


The meeting was called to order by Vice President Sylvia Beck at 9 am.

The report as posted on the web site was approved.

The Treasurer's report was given by Penny Prettyman. Beginning balance: $6422.38. Income: $705; Expenses: $377.68. Ending balance: $6749.70. For complete report, click here.

Sylvia Beck reported that the Southport Christian School will be a food vendor at the Labor Day Festival and serve hot dogs and hamburgers.

Two male volunteers will be available for the First Crawl event on May 18 to help with transporting and erecting the tent.

Joyce Grazetti presented an update on the turtle sculpture project. Proposals from 2 sculptors were displayed for members to examine. Phyllis Riley made a motion to allow the treasurer to write checks for the sculpture up to $6,000. The ad hoc committee will decide the details, ie, position of flippers, patina, etc.  The motion was seconded and the membership voted in favor.

Dot Moore has agreed to finish the year as chairperson of Workshops.

The meeting was adjourned and Greta Swaim, this month’s workshop instructor, was introduced.

Respectfully submitted,
Jean McKittrick

Meeting Minutes, March 14, 2014
The meeting was called to order by President Jenna Fontaine at 9:00 am
The membership was reminded that the SECRETARY'S REPORT was posted on the web site. Since there were no additions or deletions, it was approved as posted.

The Treasurer's report was given by Penny Prettyman. Beginning balance=$4194.34, including $1000 for the Workshops/Programs grant. Expenses of $88.00, which included the display rack bought from Barbara Tuzzeo. Ending balance= $3106.35. See complete report. The Treasurer’s report was approved as read.


EXIBITION COMMITTEE: Sue Ernest reported that the exhibition space at the Oak Island Recreation Center has been filled for the entire year, with each featured artist exhibiting for a period of two months. There is also space available at the Barbee Library to hang four to six pictures. See Sue Ernest to make arrangements to use this space.

It was noted that we still need additional food vendors for the Labor Day Festival. Sylvia Beck is working to fill these needs.

After much discussion, a motion was made to look into the possibility of donating a sculpture to the Town of Oak Island be erected on the grounds of the Rec Center, visible from Oak Island Drive, with a suitable plaque highlighting the OIAG. A motion was made by Joyce Grazetti to proceed with a search for a sculptor; the membership approved. The ad hoc committee of Joyce, Jenna Fontaine, Phyllis Riley, and Penny Prettyman will visit various sculptors and report back to the membership. The minutes of the first ad hoc meeting follow these minutes.
Jane Mohr introduced our workshop instructors, Marti Fann, Judy Harris, and herself, and the workshop on collage and mixed media began.

Respectfully submitted,

Jean McKittrick, Secretary

Oak Island Art Guild Ad Hoc Committee to Explore Possibility of Donating Something to the Community

February 21, 2014

The meeting was begun by Joyce Grazetti, chairperson. Members in attendance were Nan Becker, Penny Prettyman, and Jenna Fontaine. Phyllis Riley was unable to attend.

Joyce asked the group to brain storm ideas of how to spend $5000 - $6000 on a project that would benefit the community. We were asked not to discuss the merits of any of the ideas…..just make suggestions. The following ideas were suggested: an artistic ‘welcome to OKI’ sign; an artistic statue that can be seen by the public; increase existing programs: Arts by the Shore, scholarships, workshops (for kids, in schools, after school, Rec Ctr summer programs, in nursing homes, on Saturdays, 2-day workshops); turtle education programs for kids; art program focusing on set design; sitting benches appropriately located in town.

The suggestions were exhausted and Joyce opened the meeting to discussions of the merits of the suggestions. The overwhelming choice of the group was the idea of a statue of some sort to be donated to the Town of Oak Island, specifically the Parks & Recreation Department, with a plaque naming OIAG as the donor. The committee liked the permanence of a sculpture. A marine subject was favored by all in the form of a single statue (perhaps 4’ to 6’wide ) or a totem pole (tall and narrow, perhaps 6’ tall). A replica of a turtle was especially liked and all agreed to investigate that possibility. The preferred location was the lawn of the Recreation Center.

Our next step is to talk to sculptors and generally investigate possible media for a statue.

We asked Kellie Beeson, Director of the Parks & Recreation Department, to join our meeting to ask her opinion of how the town would react to such a gift. She especially liked locating the statue at the rec ctr because a lot of people visit the rec ctr, especially in the summer. She loved the idea and suggested that the Town might donate the installation.

A meeting was scheduled for next month, Friday, March 21 at 9:30 am.

Summarized by Joyce Grazetti and Penny Prettyman

Meeting Minutes, February 14, 2014

The meeting was called to order at 9:05 by President Jenna Fontaine.

The minutes of the last meeting were approved as published on the website.

The treasurer reported that we had a beginning balance of $8,024.35, income of $400 and expenses of $4,194.82 ($4,000 moved to CD) leaving a checking account balance of $4,194.35. [See complete report.]

Workshop/Program Chair Jane Mohr is moving to Florida tomorrow. Workshops are already scheduled for most of the year. Jenna’s request for a volunteer went unanswered. She will personally call members to fill the position.

Scholarship Chair Diane Sloan contacted scholarship recipient Brooke Beasley, who is attending Virginia Commonwealth University. Brooke expressed appreciation for the scholarship, is happy, and is doing well with her studies. Brooke’s mother just started a new magazine called Southport Magazine and Brooke suggested she might be able to publicize OIAG. [See entire letter.]

Dick Staat reported for Art Supplies for the Schools chair Roger Tatum. Teacher Katy O’Neill sent a letter of appreciation along with letters from some of the students. The letters will be placed in the scrap book. Southport Magazine will be contacted to see if there is interest in doing an article on the student’s letters.

Brunswick Arts Council representative Bonnie Pendergast reported that the BAC annual meeting will be held March 10 at 6 pm at the Brunswick Community College. Anyone wanting to go can meet at the recreation building at 5:15. The plan is to take 2 cars from Oak Island. Jenna will be leaving from Southport.

An ad hoc committee was formed to explore options to spend some of our money to benefit the community. Joyce Grazetti, Jenna Fontaine, Phyllis Riley, Penny Prettyman, and Nan Becker will serve on this committee. They will meet and brainstorm ideas. A second meeting will be held to review options to bring back to the March meeting for a vote by the membership. Suggestions from other members are appreciated.

Exhibition chair Sue Ernest asked that anyone wanting to exhibit in the recreation center’s hallway or at the library should let her know. There is an opening right now for February 14 to April 11.

Sylvia Beck volunteered to help Sally Buchanan with the site set up for the Labor Day Arts & Crafts Festival.

A volunteer is needed to chair Arts by the Shore held in November. No one volunteered. Jenna will contact members personally.

The 1st Crawl Festival held by town is tentatively scheduled for May 3. Penny Prettyman and Dick Staat have been setting up the OIAG tent and manning the booth for the past 3 years. Penny is unable to lift the tent to help Dick. Additional help is needed. A vote will be taken in March to decide if we will participate this year.

There being no further business the meeting was adjourned at 9:40.

Respectfully submitted,

Acting Secretary, Joyce Grazetti

 Meeting Minutes, January 10, 2014    

The meeting was called to order by President Jenna Fontaine at 9 am.

There were no changes or additions to the minutes from the December meeting. They were accepted as posted on the website.

Treasurer’s report was given by Penny Prettyman. The income for the past month was $60; the expenses were $856.98, $500 of which paid the last installment of the 2013/2014 student scholarship, for a checking account balance of $8,024.35 (see complete report). A motion was made and passed to accept the treasurer’s report as read. Penny suggested that approximately $4,000 or $5,000 be taken from the checking account and put into a new or existing CD where the money would accrue interest, albeit a small amount. A motion was made by Phyllis Riley to do this. It was seconded and passed.

Old Business:
1)  The board wished to thank the Nominating Committee for their efforts.
2)  A reminder that the annual dues are $10 and due now. BAC dues are also $10; they should be given to Jo Ann Staat.
3)  Guests and new members were welcomed.
New Business:
1)  Committee chairpersons present were introduced and encouraged to express their needs to the general membership.
2)  Bonnie Pendergast will be the OIAG representative to the Brunswick County Arts Council.
3)  Exhibition Committee: Sue Ernest asked members to sign up to be Featured Artists.
4)  Labor Day Arts & Crafts Festival: Sylvia Beck, Vice President, is searching for food vendors, especially ones cooking hot dogs and hamburgers and funnel cake. If anyone has a recommendation, please contact Sylvia.
5)  There was a brief discussion regarding the money in the Guild’s CDs. Jenna decided to form an ad hoc committee at the February meeting to come up with suggestions, advisability, and feasibility of projects for using the money, especially a project that might benefit the Town of Oak Island.

The meeting was adjourned and the workshop instructor Richard Staat was introduced.

Respectively submitted,
Jean McKittrick, Secretary

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