Archives of Meeting Minutes

2011 pdf file

2012 pdf file

 2013 pdf file

 Meeting of the Oak Island Art Guild
April 11, 2014


The meeting was called to order by Vice President Sylvia Beck at 9 am.

The report as posted on the web site was approved.

The Treasurer's report was given by Penny Prettyman. Beginning balance: $6422.38. Income: $705; Expenses: $377.68. Ending balance: $6749.70. For complete report, click here.

Sylvia Beck reported that the Southport Christian School will be a food vendor at the Labor Day Festival and serve hot dogs and hamburgers.

Two male volunteers will be available for the First Crawl event on May 18 to help with transporting and erecting the tent.

Joyce Grazetti presented an update on the turtle sculpture project. Proposals from 2 sculptors were displayed for members to examine. Phyllis Riley made a motion to allow the treasurer to write checks for the sculpture up to $6,000. The ad hoc committee will decide the details, ie, position of flippers, patina, etc.  The motion was seconded and the membership voted in favor.

Dot Moore has agreed to finish the year as chairperson of Workshops.

The meeting was adjourned and Greta Swaim, this month’s workshop instructor, was introduced.

Respectfully submitted,
Jean McKittrick

Meeting Minutes, March 14, 2014
The meeting was called to order by President Jenna Fontaine at 9:00 am
The membership was reminded that the SECRETARY'S REPORT was posted on the web site. Since there were no additions or deletions, it was approved as posted.

The Treasurer's report was given by Penny Prettyman. Beginning balance=$4194.34, including $1000 for the Workshops/Programs grant. Expenses of $88.00, which included the display rack bought from Barbara Tuzzeo. Ending balance= $3106.35. See complete report. The Treasurer’s report was approved as read.


EXIBITION COMMITTEE: Sue Ernest reported that the exhibition space at the Oak Island Recreation Center has been filled for the entire year, with each featured artist exhibiting for a period of two months. There is also space available at the Barbee Library to hang four to six pictures. See Sue Ernest to make arrangements to use this space.

It was noted that we still need additional food vendors for the Labor Day Festival. Sylvia Beck is working to fill these needs.

After much discussion, a motion was made to look into the possibility of donating a sculpture to the Town of Oak Island be erected on the grounds of the Rec Center, visible from Oak Island Drive, with a suitable plaque highlighting the OIAG. A motion was made by Joyce Grazetti to proceed with a search for a sculptor; the membership approved. The ad hoc committee of Joyce, Jenna Fontaine, Phyllis Riley, and Penny Prettyman will visit various sculptors and report back to the membership. The minutes of the first ad hoc meeting follow these minutes.
Jane Mohr introduced our workshop instructors, Marti Fann, Judy Harris, and herself, and the workshop on collage and mixed media began.

Respectfully submitted,

Jean McKittrick, Secretary

Oak Island Art Guild Ad Hoc Committee to Explore Possibility of Donating Something to the Community

February 21, 2014

The meeting was begun by Joyce Grazetti, chairperson. Members in attendance were Nan Becker, Penny Prettyman, and Jenna Fontaine. Phyllis Riley was unable to attend.

Joyce asked the group to brain storm ideas of how to spend $5000 - $6000 on a project that would benefit the community. We were asked not to discuss the merits of any of the ideas…..just make suggestions. The following ideas were suggested: an artistic ‘welcome to OKI’ sign; an artistic statue that can be seen by the public; increase existing programs: Arts by the Shore, scholarships, workshops (for kids, in schools, after school, Rec Ctr summer programs, in nursing homes, on Saturdays, 2-day workshops); turtle education programs for kids; art program focusing on set design; sitting benches appropriately located in town.

The suggestions were exhausted and Joyce opened the meeting to discussions of the merits of the suggestions. The overwhelming choice of the group was the idea of a statue of some sort to be donated to the Town of Oak Island, specifically the Parks & Recreation Department, with a plaque naming OIAG as the donor. The committee liked the permanence of a sculpture. A marine subject was favored by all in the form of a single statue (perhaps 4’ to 6’wide ) or a totem pole (tall and narrow, perhaps 6’ tall). A replica of a turtle was especially liked and all agreed to investigate that possibility. The preferred location was the lawn of the Recreation Center.

Our next step is to talk to sculptors and generally investigate possible media for a statue.

We asked Kellie Beeson, Director of the Parks & Recreation Department, to join our meeting to ask her opinion of how the town would react to such a gift. She especially liked locating the statue at the rec ctr because a lot of people visit the rec ctr, especially in the summer. She loved the idea and suggested that the Town might donate the installation.

A meeting was scheduled for next month, Friday, March 21 at 9:30 am.

Summarized by Joyce Grazetti and Penny Prettyman

Meeting Minutes, February 14, 2014

The meeting was called to order at 9:05 by President Jenna Fontaine.

The minutes of the last meeting were approved as published on the website.

The treasurer reported that we had a beginning balance of $8,024.35, income of $400 and expenses of $4,194.82 ($4,000 moved to CD) leaving a checking account balance of $4,194.35. [See complete report.]

Workshop/Program Chair Jane Mohr is moving to Florida tomorrow. Workshops are already scheduled for most of the year. Jenna’s request for a volunteer went unanswered. She will personally call members to fill the position.

Scholarship Chair Diane Sloan contacted scholarship recipient Brooke Beasley, who is attending Virginia Commonwealth University. Brooke expressed appreciation for the scholarship, is happy, and is doing well with her studies. Brooke’s mother just started a new magazine called Southport Magazine and Brooke suggested she might be able to publicize OIAG. [See entire letter.]

Dick Staat reported for Art Supplies for the Schools chair Roger Tatum. Teacher Katy O’Neill sent a letter of appreciation along with letters from some of the students. The letters will be placed in the scrap book. Southport Magazine will be contacted to see if there is interest in doing an article on the student’s letters.

Brunswick Arts Council representative Bonnie Pendergast reported that the BAC annual meeting will be held March 10 at 6 pm at the Brunswick Community College. Anyone wanting to go can meet at the recreation building at 5:15. The plan is to take 2 cars from Oak Island. Jenna will be leaving from Southport.

An ad hoc committee was formed to explore options to spend some of our money to benefit the community. Joyce Grazetti, Jenna Fontaine, Phyllis Riley, Penny Prettyman, and Nan Becker will serve on this committee. They will meet and brainstorm ideas. A second meeting will be held to review options to bring back to the March meeting for a vote by the membership. Suggestions from other members are appreciated.

Exhibition chair Sue Ernest asked that anyone wanting to exhibit in the recreation center’s hallway or at the library should let her know. There is an opening right now for February 14 to April 11.

Sylvia Beck volunteered to help Sally Buchanan with the site set up for the Labor Day Arts & Crafts Festival.

A volunteer is needed to chair Arts by the Shore held in November. No one volunteered. Jenna will contact members personally.

The 1st Crawl Festival held by town is tentatively scheduled for May 3. Penny Prettyman and Dick Staat have been setting up the OIAG tent and manning the booth for the past 3 years. Penny is unable to lift the tent to help Dick. Additional help is needed. A vote will be taken in March to decide if we will participate this year.

There being no further business the meeting was adjourned at 9:40.

Respectfully submitted,

Acting Secretary, Joyce Grazetti

 Meeting Minutes, January 10, 2014    

The meeting was called to order by President Jenna Fontaine at 9 am.

There were no changes or additions to the minutes from the December meeting. They were accepted as posted on the website.

Treasurer’s report was given by Penny Prettyman. The income for the past month was $60; the expenses were $856.98, $500 of which paid the last installment of the 2013/2014 student scholarship, for a checking account balance of $8,024.35 (see complete report). A motion was made and passed to accept the treasurer’s report as read. Penny suggested that approximately $4,000 or $5,000 be taken from the checking account and put into a new or existing CD where the money would accrue interest, albeit a small amount. A motion was made by Phyllis Riley to do this. It was seconded and passed.

Old Business:
1)  The board wished to thank the Nominating Committee for their efforts.
2)  A reminder that the annual dues are $10 and due now. BAC dues are also $10; they should be given to Jo Ann Staat.
3)  Guests and new members were welcomed.
New Business:
1)  Committee chairpersons present were introduced and encouraged to express their needs to the general membership.
2)  Bonnie Pendergast will be the OIAG representative to the Brunswick County Arts Council.
3)  Exhibition Committee: Sue Ernest asked members to sign up to be Featured Artists.
4)  Labor Day Arts & Crafts Festival: Sylvia Beck, Vice President, is searching for food vendors, especially ones cooking hot dogs and hamburgers and funnel cake. If anyone has a recommendation, please contact Sylvia.
5)  There was a brief discussion regarding the money in the Guild’s CDs. Jenna decided to form an ad hoc committee at the February meeting to come up with suggestions, advisability, and feasibility of projects for using the money, especially a project that might benefit the Town of Oak Island.

The meeting was adjourned and the workshop instructor Richard Staat was introduced.

Respectively submitted,
Jean McKittrick, Secretary